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Project Management Assistant - (Virginia Beach) in Virginia Beach, Virginia For Sale

Type: Office Work, For Sale - Private.

Description Throughout our 100 year history, Gannett Fleming has been an innovator and leader at a global level, providing world class services in engineering, consulting, design, program and construction management. With more than 60 offices worldwide, we are consistently ranked among the nation's most prestigious engineering firms. Our people are our secret to delivering excellence as promised! We have fostered a culture promoting progressive thinking to tackle complex engineering challenges transforming creative ideas into reality! We are committed to supporting your career goals by providing professional development and training, the opportunity to work with respected industry thought leaders, while at the same time encouraging a healthy work life balance. Our benefits and perks are competitive because we want to see a smile on your face as we change the world together. Since xxxx, Gannett Fleming has played a major role in some of the most multifaceted and iconic engineering accomplishments in the world. Join us in our journey as we continue to provide thought provoking, customized solutions to our clients, improving and sustaining communities for the next 100 years! Responsibilities We are currently seeking a dynamic Project Management Assistant to support our staff in Virginia Beach, VA office . This is an excellent opportunity to join a diverse team that is currently working on a wide range of exciting engineering projects. The Project Manager Assistant will be responsible for helping our Project Managers with proposal preparation, and will help during projects in the planning, execution and close out phases. They will also help with other general administrative duties as needed. Specific duties and responsibilities will include the following: Office/Administrative Support: Organize documents Scheduling meetings Coordinating travel arrangements Submitting expense reports on behalf of project management team Serves as backup to Regional Administrative Manager Approve office invoices Serves as office administrator Project set up: Prepare and distribute Project Execution Plans. Prepare and/or coordinate contractual documents for signatures. Develop work breakdown structure and budgets using input from fee proposals and enter data into accounting system. Prepare electronic project folders. Follow up to ensure timely receipt of contractual documents. Project life cycle duties: Format and produce electronic or hard copy deliverables. Prepare transmittal letters or email documents to clients. Maintain PDFs (Photocopy, scan, file, extracting and inserting). Revise budgets based on change orders, amendments, budget reallocations, etc. using internal accounting system. Create, format or update tables, graphs, and spreadsheets. Revise Project Execution Plan (PEP). Review pre-bills with each Project Manager. Monitor Supplier invoices & prepare for processing. Review A/R reports and assist with collection efforts for outstanding amounts Research negative variances on projects. Coordinate with administrative support staff for assistance with duties Assist Project Managers with compliance with corporate Project Management and Quality Guidelines Attend various project meetings and prepare minutes. Project close out: Review contractual obligations/scope of work & deliverables with Project Managers. Purge and archive records Meet with PMs and prepare Supplier Evaluations. Qualifications Associates Degree in related field ie, Business Administration, Accounting. High School Diploma acceptable if accompanied with additional experience. 5+ years of experience in a Project Manager's Assistant or related position required. Experience working within an Engineering, Architectural, or Construction Management firm preferred. Must be proficient with the MS Office Suite including Word, Excel and PowerPoint with particular emphasis on complex Excel spreadsheet capabilities. Use of MS Project Scheduling software desired. Excellent written and verbal communication skills required. Must have time management skills for deadline-driven functions and ability to handle multiple tasks at one time. Ability to work flexible schedule. Must have the ability to interface with all levels of personnel and management. Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status. NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.
Source: http://www.juju.com/jad/xxxxxxxxvlzzvx?partnerid=af0exxxx314cbc501beebacaxxxx739d&exported=True&channel=staticfile&hosted_timestamp=xxxxa345f27ac5dccac8a8a23exxxxd72d1da64f4a1c9e6e0dxxxx56cffd00bb

State: Virginia  City: Virginia Beach  Category: Office Work
Office Work in Virginia for sale

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